AP/AR Accounting Coordinator – Tucson, AZ

AP/AR Accounting Coordinator – Tucson, AZ

The AP/AR Accounting Coordinator is responsible for maintaining Accounts Payable, Accounts Receivable and all duties & controls associated with those processes.  Maintains purchase orders, administers budget process, and oversees fixed asset management.

ESSENTIAL FUNCTIONS:

  • Processes invoices, purchase orders, and all reimbursement requests in a timely and accurate manner; provide resolution of invoice and expense report discrepancies; responsible for all controls related to the AP function
  • Generates Account Receivable monthly invoices, statements, and aging reports; may be responsible to communicate with vendors and others regarding past-due accounts; responsible for all controls related to the AR function
  • Reconciles AP and AR to the general ledger; reviews/researches anomalies
  • Responsible for budget input, budget tracking, and related reports
  • Responsible for vendor annual 1099 reporting
  • Maintains the Fixed Asset program
  • Responsible for all operating account bank reconciliation
  • Assists with internal and external audit processes
  • Works closely with Accounting Clerk; oversees and checks work, as needed
  • Trains staff in FLC’s internal AP/AR/Budgeting processes
  • Receives and places weekly office supply requests for the organization; ensures best use of ministry funds
  • Assists with annual Personal Property Reporting and period closing activities, as needed

NON-ESSENTIAL FUNCTIONS: 

  • Serve as Notary Public for FLC
  • Makes recommendations for streamlining and improving processes
  • Maintains copier codes
  • Files & scans vendor invoices and statements
  • Performs other duties as assigned

MINIMUM QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION AND/OR EXPERIENCE:

  • Associate’s Degree in Accounting or related field; or equivalent education & experience
  • Three (3) years experience in accounting functions including accounts payable and accounts receivable
  • Experience overseeing and administering the budgeting process for an organization

KNOWLEDGE, SKILLS & ABILITIES: 

  • Strong working knowledge of general accounting principles and accounting software including knowledge of FAS fixed asset management software
  • Strong PC skills including proficiency with Microsoft Office including intermediate knowledge of Excel
  • Strong organizational, interpersonal and decision-making skills
  • Strong written and verbal communication skills including ability to write, edit and proof business documents
  • Ability to interact in a professional manner with employees, vendors and other external customers
  • Ability to discreetly and professionally handle confidential information

OTHER MINIMUM QUALIFICATIONS:

  • Analytical and detail oriented with high level of accuracy
  • Possesses initiative and willingness to learn new skills and cross train in other accounting functions

Our cutting-edge team provides a competitive salary and a comprehensive benefits package. If you would like to use your gifts and talents to serve Christ, please complete the application below and send with cover letter, resume and air check to:

E-mail: hr@flc.org

or:

Family Life Communications Incorporated
Attn: Human Resources Department
PO Box 35300
Tucson, AZ 85740

Fax Number: 520-469-7314

*No submissions will be considered without a completed/signed employment application.

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